Planning an Office Fit Out: 5 Key Considerations

There’s more to  office fit out planning  than moving the old into the new.

After all, your office environment is much more than a physical space; more than somewhere for your employees to work in and your clients to visit.

The design of your office interiors needs to be carefully crafted so that it complements a variety of important business considerations.

But did you know that an office refurbishment and fit out can actually be an exciting, rejuvenating experience? If done properly, that is.

And while this list is by no means exhaustive, it outlines five key things you should take into account when planning your office fit out.

Planning an Office Fit Out

  1. The Price: Basic or Comprehensive?

As a savvy business owner, it’s important to ensure that all decisions reflect your company budget.

Planning an office fit out budget

You will need to make sure that the initial quote received from the office interiors company is realistic and eliminates any hidden costs or surprises. Read everything extra carefully and make sure it details all of the following:

  • Design brief
  • Building assessment
  • Technical plans
  • Project management
  • Material delivery
  • Construction

The better the coverage, the lower the chance that unexpected costs will pop up in future. This means you can properly budget for your fit out and allocate your finances accordingly.

  1. The Design: Does It Reflect Your Brand?

It makes sense to ensure your new office interiors is consistent with how your brand is portrayed across various media and platforms. You want your office to be an extension of your promotional materials, conjuring up the exact same brand images as your website and brochures.

Modern Office Fit Out Design

When designing your office space, ensure the final appearance ties in with the following:

  • Brand colours
  • Company vision
  • Company values
  • Desired appearance
  1. The Systems: Are They Up To Scratch?

Your physical office space needs to take care of your staff’s needs too. Carefully consider the various systems found in your workplace and design the office fit out around it.

Office Fit Out Planning - Lighting etc.

When piecing together the final design, assess the following systems and integrate them correctly within the new environment:

  • Lighting and windows
  • Power plugs and switches
  • Heating vents and thermostats
  • Ventilation, ducts and fans
  • Air-conditioning units
  1. IT and Telecoms: How Will They Be Migrated?

If you’re relocating then you want the transition to be as seamless as possible, especially when it comes to telephone and internet.

IT Systems and office fit outs

Migration plays a vital role in retaining your clients – after all, you don’t want to inconvenience them, even when relocating.

Avoid potential disruptions to your workflow and your clients’ service by creating a comprehensive migration plan of action for all your office technology.

  1. The Legal Bits: Is Your New Workspace Compliant?

Last but not least is whether your new office fit out is legally compliant. Invest some time and effort from the get-go to ensure your new workplace is safer and healthier for all your staff.

Office fit out safety and legal issues

Taking these matters into account when planning your office fit out means you can avoid any potential legal issues that may arise. You will also take care of your employees, ensuring they can work without the risk of accidents, injuries or illnesses.

Important considerations include:

  • Safe electrical setups
  • Fire alarms and extinguishers
  • Ergonomic environments
  • Sufficient working space
  • Health and hygiene standards

Planning an Office Fit Out – Summary

By taking the time to consider these five key considerations to planning an interior office fit out, the finished product will grow your business by complementing your marketing strategies, utilising the allocated budget, complying with all law, and providing employees with the best possible environment to carry out their work, comfortably.

Codex Office Interiors have over 35 years’ experience in turnkey office fit out planning, design and installation. With a designated project manager from start to finish, a unique range of office furniture and the promise to deliver every job on time and within budget, if you’re looking for the very best in office fit out companies, look no further than Codex.

Need help planning your office fit out? Make an appointment with our team today.