Why Checklists Are Powerful Tools For Your Workplace

Checklists – great for groceries, weekend chores or packing for a vacation. But what if we told you this humble tool could be an irreplaceable tool in the workplace?

It doesn’t matter what profession you’re in, what level you’re at and what work you do. Checklists have benefitted people across all streams of work. They minimise mistakes, increase efficiency and enable you to stay on top of all your tasks without forgetting anything important. This National Checklist day, we tell you why checklists are easy, inexpensive, and the most powerful tools your business could use on the daily!

1.

Success and motivation go hand in hand. If we are not motivated to work, we fail. However, when we experience even small amounts of success, our brain does something remarkable. It releases dopamine. When we feel the effects of dopamine, we’re motivated to repeat these actions that caused us to feel so good in the first place. Checking items off your to-do list fuels us to keep going. The small wins and feeling of accomplishment are great tools to push us to achieve our daily goals. 

However, make sure your checklist has substantial tasks so you can meet all your deadlines!

2.

Checklists provide a logical structure to our workdays. They make tasks more transparent and add consistency in steps to a process. This means that having a list will help you stay organised and will make sure we don’t skip any steps in a process. They are easy to use, eliminate errors and serve as an excellent tool for time management. 

A checklist is great for everyone no matter where you find yourself in the corporate hierarchy. Whether you’re an individual contributor, manager or a freelancer, a good to-do list will ensure nothing falls between the cracks when it comes to getting work done!

3.

With most of us working remotely, it is tough to tune out the distractions that come with this working reality. Checklists help safeguard us and our goals against these momentary lapses in our concentration. With a checklist, we get more done and don’t forget what we have to do. And when nothing is omitted, the quality of our work naturally increases. This excellence in work allows us to serve customers better, increase efficiency and save time.

4.

Once you have moved on to using checklists for your repetitive tasks, you save time to do some extra work. Here’s how: By saving time, you are giving yourself some extra time to do things better or think of ideas that are out of the box. When you tick things off your list, there are not only lesser “fire drills” but more time to think clearly.

Checklists or planners are a great way to record your new ideas as they come to you. Capturing your ideas as and when you get them can enhance creativity to a great extent.

5.

Contrary to popular belief, delegating tasks can significantly improve productivity at work. When you delegate tasks to your employees, they not only develop their skills but also feel like they’re a part of something bigger. As we add items to our to-do lists, diaries or planners, it becomes evident that specific tasks can be done by other team members. Start by sorting the tasks in your checklist, determine who can work on what and then delegate the task.

6.

Onboarding and training an employee is hard work as-is. Add remote working to the mix, and you have a real challenge. With a lot of steps and processes to bear in mind, it can be disastrous if the employee misses a step. Here is where checklists save the day. By having a checklist in place, you are decreasing effort while increasing the quality of the work you produce. Do not mistake this with spoon-feeding the employee, because you are not. You are simply making sure that they have a sheet to refer to if they are unsure of a step.


Since we’re already on the topic of checklists, here is a home office checklist you need if you work from home or are looking to revamp your current space.

Check out our diaries, planners and notes here.