Creating a comfortable workspace is so important. Whether you're working from home or in a corporate office, how your environment is set up can significantly impact your productivity, posture, and overall wellbeing. In this blog, we’re sharing four easy ways to make a more comfortable workspace, using practical adjustments that will improve how you work - and how you feel while doing it.

From investing in ergonomic office furniture to maximising natural light and cutting down on visual clutter, these workspace tips will help you build a more inviting, efficient setup.

Why Your Workspace Deserves a Comfort Upgrade

For Remote Workers:

Working from home gives you flexibility - but without the right setup, it can also blur the line between comfort and chaos. That dining chair, makeshift desk, or dim lighting might get you through a meeting or two, but over time, it adds up. The good news? You don’t need to overhaul your entire space. With a few small adjustments, your home office can become a comfortable workspace that helps you focus, recharge, and feel genuinely good while you work.

For Hybrid Teams:

When you’re splitting time between home and the office, it’s easy to neglect both setups. Maybe your desk at work is uncomfortable, or your home setup is temporary - but “temporary” often turns into months. Investing in comfort across both environments pays off. A few small, smart upgrades can help you stay consistent, focused, and energised no matter where you're working that day.

1. Invest in Ergonomic Office Furniture

If there’s one change that makes an immediate difference to workspace comfort, it’s upgrading to ergonomic furniture. Poor posture caused by uncomfortable chairs or desks can lead to back pain, neck stiffness, and even long-term injuries. That’s why choosing ergonomic office solutions is key to a more comfortable and productive workspace.

Start with a supportive ergonomic office chair that offers adjustable lumbar support, armrests, and seat height. Look for chairs that encourage movement and help maintain a healthy sitting posture throughout the day - like the NV Office Chair or the Profim LightUp. Pair it with a height-adjustable desk so you can alternate between sitting and standing. Studies show that using a sit-stand desk reduces fatigue and boosts energy levels, especially during long work hours.

Even small additions like a footrest or monitor riser can make a big impact. These adjustments reduce strain on your neck, shoulders, and legs and help maintain ergonomic alignment throughout your day.

Quick ergonomic upgrades to consider:

• Choose an adjustable office chair with lumbar support and tilt functions.
• Upgrade to a sit-stand desk to switch positions throughout the day.
• Use a footrest to ease lower back pressure.
• Add a monitor riser or adjustable arm to bring your screen to eye level.
• Consider a split ergonomic keyboard to reduce wrist strain.

2. Make the Most of Natural Lighting

Lighting is often overlooked when designing a workspace, but it plays a huge role in comfort, focus, and even mood. Natural light not only reduces eye strain but also improves alertness and regulates your sleep cycle - both essential for staying productive and feeling good throughout the workday.

Try to position your desk near a window to allow as much natural light as possible into your workspace. If that’s not an option, choose lighting that mimics daylight, such as LED task lamps with adjustable brightness and colour temperature. Avoid harsh overhead fluorescent lighting, which can cause headaches and fatigue.

Another tip: Reduce glare on your screen by using anti-glare screen protectors or positioning your monitor perpendicular to the light source. When the sun goes down, use layered lighting - a combination of ambient, task, and accent lighting - to keep the space evenly lit and cosy.

Ways to optimise light in your workspace:

• Set up your desk near a window for maximum daylight exposure.
• Use daylight-mimicking LED lamps to reduce eye fatigue.
• Avoid placing your screen directly in front of or behind a bright window.
• Add sheer curtains to diffuse harsh sunlight without blocking it entirely.
• Use adjustable task lighting for focused work during darker hours.

3. Declutter and Organise Your Workspace

Visual clutter creates mental clutter. A messy desk can increase stress and make it harder to focus, while an organised space naturally promotes calm and productivity. The good news is that you don’t need to become a minimalist to benefit from better organisation.

When organising your office, keep the essentials within reach - your computer, notepad, phone, and a few frequently used supplies. Use drawer organisers, cable management solutions, and desktop trays to create clear zones for everything. Vertical storage like shelves or pegboards can free up desk space while keeping your tools handy.

You can also use digital organisation to reduce mental clutter: clean up your desktop, manage notifications, and use apps like Trello or Monday.com to streamline tasks and stay focused. The more intentional your workspace is, the more it becomes a place where you can actually think, create, and perform at your best.

Easy ways to stay organised:

• Keep only essentials on your desk - stash the rest in drawers or shelves.
• Use trays, bins, and dividers to organise supplies and paperwork.
• Tidy cables with clips, sleeves, or under-desk cable trays.
• Add vertical storage (like pegboards or wall shelves) to save space.
• Digitise sticky notes and task lists using apps like Monday.com or Trello.

4. Add Comforting Personal Touches

A workspace doesn’t need to be sterile to be productive - in fact, adding a few personal, aesthetic elements can make it more inspiring and enjoyable to work in.

Consider incorporating things that bring you joy or calm - like a small indoor plant, a framed photo, or even a favourite mug. Plants, in particular, do double duty: they add colour and life while also improving air quality and reducing stress. Low-maintenance options like snake plants or pothos are perfect for the office.

You can also enhance comfort by adding soft textures, like a cosy rug, a throw blanket for your chair, or even a cushion for back support. The goal is to create an inviting space - not just functional. When your workspace reflects your personality, it becomes somewhere you want to be, not just somewhere you have to be.

Personal touches to cosy up your workspace:

• Add indoor plants like pothos, peace lilies, or snake plants.
• Display framed photos, artwork, or motivational quotes.
• Use a cosy rug or soft seat cushion for texture and warmth.
• Keep a scented candle or essential oil diffuser nearby (if allowed).
• Personalise your space with a favourite mug or stationery set.

Final Thoughts

Comfort doesn’t have to come at the expense of productivity - in fact, the two go hand in hand. A thoughtfully designed workspace that combines ergonomic support, natural light, organisation, and personal touches can help you work smarter, feel better, and even enjoy your day more.

So, whether you’re upgrading your home office or refreshing your corporate desk, start with these four simple tips. They’re easy to implement, cost-effective, and, most importantly - they work.

Need Office Design Inspiration?

At Codex, we offer expert workspace solutions to help businesses create the perfect office environment. Contact us today or open an account to explore colour-coordinated ergonomic furniture and workspace accessories that enhance productivity and wellbeing.